Do you hate writing the same email over and over?
I do. Or copy/pasting emails in Gmail? Yuck.
After copy/pasting the same email response for customers using one of my apps, I said to myself, "there's gotta be a better, faster way."
Luckily, I found it with Gmail email templates.
Gmail Templates to save time
If you're familiar with canned responses, Gmail templates is essentially the same thing. You can create a library of pre-written email templates that you can add to any new email with 1 click.
To do this, first activate Templates within Gmail:
- Click on Gmail settings option (it’s the gear icon)
- Click advanced tab
- Enable Templates
- Click save changes
In the video above, I walk you through Gmail and what you need to enable.
Once you enable Templates, you are set to go.
You can then name the template and it’s available to use whenever. Save time.
I can envision myself using Gmail templates to answer common customer questions or with emailing people for potential collaborations. And what I like about this method is that it’s creating an email draft and so you can go back into the email and personalize it.
Cheers to winning back some minutes!
Hope this helps and wish you a great day!
Gmail Templates Video Transcript
Do you find yourself writing the same email over and over again? It's kind of annoying, but it happens to us all. Luckily, if you use gmail, you can create one click templates so that instead of having to retype or copy paste from old emails to new emails, you can just press click, boom. I'm Mike and in this video, I'm going to walk you through setting up your own email template so that you'll never have to write the same email over and over again.
So once you're logged in the email, you just want to go to this gear here on the top. Right, which is your settings. And so you click it and then click again to see all settings. And then you go to advanced here. That's a tab. And then here where it says templates turn frequent messages into templates to save time. Yes, that's what we want. You want to make sure that that's enabled. So might have been disabled for you.
Just make sure it's enabled. The ordering here of these different things might be different on yours. But just make sure that that's enabled. And once it is, click save changes down here. And then your rate to go. All right. So now go back to the inbox.
And just to get a feel of it, what you can do is just compose a new message. So here I'm just going to type something. And here you see these three dots. These are more options when you click it. You have this option where says templates and what you want to do is just save templates or save draft as template. And so this is saying save what I just typed here, save as a new template. Let's call it Ogilvy Legally and save.
And now here you could see just a race. This and now I'm starting with a blank email. And if I click here, I go back to templates. There you can see it right here. Boom, there. It's already right there. Oh, I can see that. It also added my signature. But what's come what's nice about this is. So if I just delete that. So, for example, I have an app and I always get a common question.
There's a problem with when people switch phones. Purchasing. Not having to repurchase the thing. But for some reason, they can't get the premium without purchasing. So what I can do is just have this whole email kind of written out for them. And I don't have to copy and paste this or look for another look for an old email. It's really helpful. OK. And so that's really all it is to it. And I'm not sure how much you could do.
But it seems like you can keep on making as many as you want. And if you read more on the templates on whereas on this templates thing, it says something about automatic replies. So you can also think about applying this to some sort of automation in in how you when people are contacting you, how you can sort of run your customer support. All right. We're done. So hopefully this is helpful and we'll save you some time. I'm a designer and people asked me the same question a lot.
You know, what's your pricing or on your app? How do you do this? And by using templates, this is just help me just get rid of the, you know, having to go back to old emails and pasting, you know, old information and, you know, going back and forth and just really just save time and make things more faster and more efficient. This was helpful. I'd really appreciate a thumbs up or just a comment to let me know that this was information that's helpful for you or give me ideas on what types of information would be even more helpful.
Right. So with that. Thanks for watching and have a great day.